WATCH FOX 17 THIS MORNING LIVE!

WATCH FOX 17 THIS MORNING LIVE!

  • TUNE IN or STREAM NOW

    09/16/14 07:02:08 AM

    We are tracking all your morning delays, including an overturned tractor trailer on I-40 Westbound. Also, get the latest on some showers popping up around the mid-state and we are LIVE after an overnight shooting which left one dead and the gunman is still on the loose.  click here for more

WZTV - Search Results

The following is an archived video story. The text content of that video story is available below for reference. The original video has been deleted and is no longer available.

Rutherford County Woman Helps Tax Payers Save Money with Digital Records--Mikayla Lewis

Stream WZTV Fox 17 Newscasts LIVE starting with Fox 17 This Morning at 5am and News at 9pm.

RUTHERFORD COUNTY, Tenn.--The Rutherford County Register of Deeds stopped producing record books, and started going digital. Now, the system is saving the county thousands of dollars.

Laura Bohling, the county circuit court clerk said, " We had hundreds of these types of books that hadn't been backed up since the 90's . So we looking at a way to protect those records . We started with a vendor and were paying 150 dollars per book to be digitized and microfilmed."

Many other county offices faced the same dilemma. Heather Dawbarn with the Register of Deeds created a new digitizing system, and put it right in her office to cut back on costs.

Heather Dawbarn said, "Cost savings, space savings are huge and the benefits are many."

One record book would normally cost more than $300.  Dawbarn's system can digitize three of those books for $12.50.

The new records management program is produced with the help of Eastman Park Micrographics. After seeing the significant savings, Dawburn eventually shared the system with others like Bohling. The Circuit Court saved about $47,000 so far.

Dawbarn said, "We're just nibbling on the ear of the elephant in the room right now really."

Dawbarn estimates the county will save millions of dollars in the longrun. The system also adds convenience with emailing documents, and safe records if a natural disaster strikes.

Right now, Dawburn is currently working on the Rutherford County Sheriff's office documents. So far, about $30,000 is saved. Dawbarn says she receives calls from other counties and state offices wanting to use her system.

Follow Mikayla Lewis on Twitter @MikaylaFox17.

Follow us on Twitter @wztv_fox17 and LIKE us on Facebook for updates.